BOC Agenda for October 10, 2017

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A. INSPIRATIONAL

Rev. Dr. Mark A. Lomax, First Afrikan Presbyterian Church 

PLEDGE OF ALLEGIANCE

Commissioner Jeff Rader 

B. COMMENTS FROM THE PUBLIC

C. PRESENTATIONS

Breast Cancer Awareness Month

Imagine A Day Without Water

Crime Prevention Month


D. 10:00 A.M. PUBLIC HEARING

 

Finance - Risk ManagementCommission
District(s): All Commission Districts

2017-1030

Home Rule Ordinance to amend the Pension Code of DeKalb County,Georgia, 1962 Ga. Laws 3088, as amended, to change the plan year toJanuary 1 through December 31 (currently the plan year is April 1through March 31).

(10/3/17 Committee of the Whole: Accepted to the BOC agenda - PublicHearing to the FAB-Finance, Audit & Budget Committee)DeKalb County Government Page 2 Printed on 10/5/2017Board of Commissioners Agenda October 10, 2017(10/3/17 FAB-Finance, Audit & Budget Committee: recommended for approval to the Board of Commissioners)


Planning & Sustainability


2017-0567

Text Amendment TA-17- 21565, Fences, walls and retaining walls

(7/6/17 Planning Commission: approval per staff recommendation to theBoard of Commissioners - Zoning Meeting)
(7/27/17 Board of Commissioners - Zoning Meeting: deferred)
(9/14/17 Board of Commissioners: deferred 30 days)

“DECISION ONLY” ITEMS – NO PUBLIC HEARING


Planning & Sustainability


2017-0885

Special Land Use Permit - SLUP-17-21609 - Carol Tavares.

(9/7/17 Planning Commission: approved with conditions per staffrecommendation to the Board of Commissioners - Zoning Meeting)
(9/26/17 Board of Commissioners - Zoning Meeting: deferred 2 weeks)

E. APPEALS

NONE

F. APPOINTMENTS

Executive Assistant - Chief Operating Office

2017-0720

Commission District(s): All Commission Districts

Appointment of Rebekah J. Coblentz to the Board of Directors of theDecide DeKalb Development Authority of DeKalb County, the PrivateHospital Authority, and the Residential Care Facilities for the ElderlyAuthority.


(7/27/17 Board of Commissioners: deferred for one month to thePECS-Planning, Economic Development & Community ServicesCommittee)
(7/27/17 Board of Commissioners: approved)
(8/8/17 PECS-Planning, Economic Development & Community ServicesCommittee: recommended for approval to the Board of Commissioners)
(8/15/17 Committee of the Whole: substitute accepted)
(8/22/17 Board of Commissioners: deferred 2 weeks)
(9/14/17 Board of Commissioners: tabled)
(9/14/17 Board of Commissioners: deferred 30 days)


ITEMS FOR RECORDING IN THE MINUTES

Board of Commissioners - District 7

Commission District(s): District 7

2017-0958

Recording District 7 Appointment of Brandon Riley to the District 3Community Council
(9/19/17 Committee of the Whole: accepted to BOC agenda -Appointment)
(9/26/17 Board of Commissioners: deferred 2 weeks)

G. CONSENT AGENDA

Board of Commissioners - District 1

Commission District(s): 1 & 7

2017-1027

To transfer $40,000.00 from 2001 Parks Bond District 1account102459.80314.541200.06.600019 to fund a new account to be used as a Henderson Park grant match

(10/3/17 Committee of the Whole: accepted to BOC agenda - Consent)

Clerk to the Board of Commissioners and CEO

2017-1033

Commission District(s): AllApproval of Minutes of the Special Called Meeting of September 19,2017

(10/3/17 Committee of the Whole: Accepted to the BOC agenda -Consent)

H. PRELIMINARY ITEMS

Board of Commissioners

2017-1108

Commission District(s): All Commission Districts
Resolution to Remove or Relocate the Confederate Monument on theDecatur Square

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PECS-Planning, Economic Development & CommunityServices Committee)

Budget

2017-0966

Commission District(s): All
Designation of Extra Contribution to Pension Fund in 2017.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda –Preliminary)
(10/3/17 FAB-Finance, Audit & Budget Committee: recommended forapproval to the Board of Commissioners)

 

Magistrate Court

2017-1008

Commission District(s): All Commission Districts
Request to accept a grant from the United States Department of Justice’s Office on Violence against Women for the benefit of the MagistrateCourt of DeKalb County in the sum of $699,094

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the FAB-Finance, Audit & Budget Committee)
(10/3/17 FAB-Finance, Audit & Budget Committee: recommended forapproval to the Board of Commissioners)


Purchasing & Contracting  

Purchasing & Contracting - to ERPS Committee

2017-0937

Commission District(s): All
REN - Leasing of Vehicles (Annual Contract - 1st Renewal of 2 Options toRenew): Contract No. 1032898 for use by Public Works - FleetManagement to be used by Police Services. Awarded to Enterprise FleetManagement. Amount Not To Exceed: $60,000.00.

(10/3/17 ERPS-Employee Relations & Public Safety Committee:recommended for approval to the Board of Commissioners)
(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the ERPS-Employee Relations & Public Safety Committee)



2017-0939

Commission District(s): All
RFP - Request for Proposals No. 17-500452 Pre-Employment Drug andAlcohol Testing Services (Annual Contract with 4 Options to Renew): foruse by the Department of Human Resources and Merit System (HRMS).Awarded to Caduceus USA. Amount Not To Exceed: $284,450.00.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the ERPS-Employee Relations & Public Safety Committee)
(10/3/17 ERPS-Employee Relations & Public Safety Committee:recommended for approval to the Board of Commissioners)


2017-0900

Commission District(s): ALLCO - Change Order No. 1 to Contract No. 13-902601 for Auditing Services:for use by the Department of Finance. Awarded to Mauldin & Jenkins,LLC. Amount Not To Exceed: $246,562.00...Body

(10/3/17 FAB-Finance, Audit & Budget Committee: recommended forapproval to the Board of Commissioners)
(10/3/17 Committee of the Whole: substitute accepted)


2017-0912

Commission District(s): All
REN - On Call Electrical Services (Annual Contract - 2nd Renewal of 3Options to Renew): Contract Nos.: 987269, 987271 and 987273 for use bythe Department of Facilities Management (FM). Awarded to D & RConstruction and Contracting, LLC, GC&E Systems Group Inc. andWhitehead Electric Company. Total Amount Not To Exceed: $275,000.00.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)


2017-0920


Commission District(s): All
REN - Light Bulbs, Fixtures, Lamps, and Ballasts (Annual Contract - 1stRenewal of 2 Options to Renew): Contract No. 1037005 for use by theDepartment of Facilities Management (FM). Awarded to Atlanta LightBulbs, Inc. Amount Not To Exceed: $90,000.00.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)


2017-0921

Commission District(s): All
REN - County Wide Commercial Janitorial Services (Annual Contract - 1stRenewal of 2 Options to Renew): Contract Nos.: 1037689 and 1055558 foruse by the Department of Facilities Management (FM). Awarded toAmerican Facility Services, Inc. and Building Maintenance Services, Inc.Total Amount Not To Exceed $2,200,000.00.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)

2017-0932

Commission District(s): ALL
RA - PO Nos.:1075030 and 1077582 Ratification for Emergency MoldRemediation for use by the Department of Facilities Management (FM).Awarded to Full Circle Restoration. Amount Not To Exceed: $111,304.61.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)


2017-0427

Commission District(s): 5
LB - Invitation No. 17-100861 Pole Bridge Creek Advanced WastewaterTreatment Plant (AWWTP) Safety Improvements: for use by theDepartment of Watershed Management (DWM). Recommend award to thesole bidder who is responsive and responsible: Sol Construction, LLC.Amount Not To Exceed: $1,186,450.00.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PWI-Public Works & Infrastructure Committee)
(10/3/17 PWI-Public Works & Infrastructure Committee: recommended forapproval to the Board of Commissioners



2017-0766

Commission District(s): All
RFP - Request for Proposals No. 17-500448 Design Build Services for theGravity Sewer System Rehabilitation, Replacement and Construction Pkg.No. 2 (Multiyear Contract ): for use by the Department of WatershedManagement (DWM). Recommend award to the highest scoring proposer:Layne Inliner, LLC. Amount Not To Exceed: $26,892,824.98.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PWI-Public Works & Infrastructure Committee)
(10/3/17 PWI-Public Works & Infrastructure Committee: recommended forapproval to the Board of Commissioners)

2017-0894

Commission District(s): All
LB - Invitation No. 17-100821 for Water Filter Removal, Repair,Replacement and Maintenance at Scott Candler Water Filter Plant: for useby the Department of Watershed Management (DWM). Recommend awardto the lowest, responsive and responsible bidder: Griffin Bros., Incorporated.Amount Not To Exceed: $1,806,075.62.

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PWI-Public Works & Infrastructure Committee)
(10/3/17 PWI-Public Works & Infrastructure Committee: recommended forapproval to the Board of Commissioners)



Watershed Management

2017-0964

Commission District(s): 4 and 7
CO - Change Order No. 1 to Contract No.: 13-902669 for TuckerElevated Water Tank Repaint and Repair: for use by the Department ofWatershed Management (DWM). Awarded to Utility Service Company,Inc.CONTRACT TERM AND EXTENSION ONLY

(10/3/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PWI-Public Works & Infrastructure Committee)(10/3/17 PWI-Public Works & Infrastructure Committee: recommendedfor approval to the Board of Commissioners)




I. ITEMS FOR DECISION BY THE BOARD

Airport

2017-0739

Commission District(s): 1 & 6
Lease Agreement with Helicopters, Inc. There is No Cost to the County

(9/5/17 Committee of the Whole: accepted to BOC agenda - Preliminary)
(9/14/17 Board of Commissioners: deferred for 30 days to theOPS-County Operations)
(9/14/17 Board of Commissioners: approved)
(9/26/17 OPS-County Operations: recommended for approval to theBoard of Commissioners)

2017-0807

Commission District(s): 1 and 6
Lease Amendment No. 3 to Contract No. 06-800202 with Mercury AirCenter - Peachtree-DeKalb, LLC d/b/a Atlantic Aviation. There is nocost to the County.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to theBoard of Commissioners)

(9/26/17 Board of Commissioners: deferred for 2 weeks to theOPS-County Operations)

Executive Assistant - Chief Operating Office

2017-0956

Commission District(s): All Commission DistrictsIntergovernmental agreement with the City of Stonecrest regardingbusiness license services

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to theBoard of Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to theOPS-County Operations)
(10/3/17 Committee of the Whole: substitute accepted)


Public Works - Roads & Drainage

2017-0877

Commission District(s): AllRequest for Funding the Georgia Department of Transportation (GDOT)for the FY2018 Local Maintenance and Improvement Grant Program(LMIG)

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PWI-Public Works & Infrastructure Committee)
(9/19/17 PWI-Public Works & Infrastructure Committee: Norecommendation to the Board of Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to thePWI-Public Works & Infrastructure Committee)
(10/3/17 PWI-Public Works & Infrastructure Committee: recommendedfor approval to the Board of Commissioners)


Public Works - Sanitation

2017-0795

Commission District(s): Commission Districts 3 & 6
Lease Agreement with Conyers Renewable, LLC. Cost To County:Revenue Generating

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PWI-Public Works & Infrastructure Committee)
(9/19/17 PWI-Public Works & Infrastructure Committee: recommendedfor approval to the Board of Commissioners)(9/26/17 Board of Commissioners: deferred 2 weeks)
(10/3/17 PWI-Public Works & Infrastructure Committee: recommendedholding in committee)


2017-0899


Commission District(s): 3 & 6
Cancellation of Operation & Maintenance Services for Renewable FuelsFacility. Cost to the County: $53,250.00

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PWI-Public Works & Infrastructure Committee)
(9/19/17 PWI-Public Works & Infrastructure Committee: recommendedfor deferral)
(9/26/17 Board of Commissioners: deferred 2 weeks)
(10/3/17 PWI-Public Works & Infrastructure Committee: recommendedholding in committee)

Purchasing & Contracting 


2017-0491

Commission District(s): All
CO - Change Order No. 2 to Contract No. 1022166 for Building AutomationControls (Sole Source) for use by the Department of Facilities Management(FM). Awarded to: TSG Automation. Amount Not To Exceed:$515,250.00.

(7/6/17 Committee of the Whole: Accepted to the BOC agenda and assignedto the OPS-County Operations)
(7/11/17 OPS-County Operations: no official recommendation)
(7/11/17 Board of Commissioners: deferred to the next meeting to theOPS-County Operations)
(7/27/17 OPS-County Operations: recommended holding in committee)
(7/27/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)
(8/8/17 Board of Commissioners: deferred 30 days)
(9/14/17 Board of Commissioners: deferred for 30 days to the OPS-CountyOperations)


2017-0767

Commission District(s): All
SS - Street-Level Imagery-Phase III (Sole Source): for use by the PropertyAppraisal Department (Appraisal). Awarded to Tyler Technologies, Inc.Amount Not To Exceed: $477,129.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to the Boardof Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)


2017-0767

Commission District(s): All
SS - Street-Level Imagery-Phase III (Sole Source): for use by the PropertyAppraisal Department (Appraisal). Awarded to Tyler Technologies, Inc.Amount Not To Exceed: $477,129.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to the Boardof Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)


2017-0773

Commission District(s): ALL
REN - Installation and Maintenance of On-Site Chlorine Generators andChemical Maintenance of Swimming Pools and Aquatic Centers (AnnualContract - 2nd Renewal of 2 Options to Renew): Contract No. 982527 foruse by the Department of Facilities Management (FM). Awarded toStandGuard Aquatic, Inc. Amount Not To Exceed: $468,550.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to the Boardof Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)


2017-0783

Commission District(s): All
REN - Painting and Wallpaper Maintenance Services (Annual Contract - 2ndRenewal of 2 Options to Renew): Contract No. 990712 for use by theDepartment of Facilities Management (FM). Awarded to A & D PaintingInc. Amount Not To Exceed: $350,000.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to the Boardof Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)


2017-0802

Commission District(s): AllREN - Pest Control Services (Annual Contract - 1st Renewal of 2 Optionsto Renew): Contract No. 1031698 for use by the Department of FacilitiesManagement (FM). Awarded to The Pest Bureau. Amount Not ToExceed: $87,800.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to the Boardof Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)


2017-0803

Commission District(s): AllCA - Cooperative Agreement for Purchase of Gasoline and Diesel Fuel(Annual Contract): for use by Public Works-Fleet Management. Awarded toMansfield Oil Company of Gainesville, Inc. Amount Not To Exceed:$10,000,000.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to the Boardof Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)


2017-0816

Commission District(s): All
REN - On Call Plumber Services (Annual Contract - 2nd Renewal of 3Options to Renew): Contract No. 987317 for use by the Department ofFacilities Management (FM). Awarded to Mann Mechanical Company, Inc.Amount Not To Exceed: $450,000.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to the Boardof Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)


2017-0830

Commission District(s): ALL
REN - Print & Mail Services, Electronic Billing Presentment and DataProcessing (Annual Contract - 2nd Renewal of 4 Options to Renew):Contract No. 988895 for use by the Departments of WatershedManagement (DWM), Finance and the Airport. Awarded to Level One,LLC. Amount Not To Exceed: $365,050.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the OPS-County Operations)
(9/26/17 OPS-County Operations: recommended for approval to the Boardof Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to the OPS-CountyOperations)



2017-0808

Commission District(s): 4
CA - Cooperative Agreement for Playground Replacement at Hairston Park:for use by Recreation, Parks and Cultural Affairs (RPCA). Awarded toPlayPower, Inc. Amount Not To Exceed: $99,982.64

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PECS-Planning, Economic Development & CommunityServices Committee)
(9/26/17 PECS-Planning, Economic Development & Community ServicesCommittee: recommended for approval to the Board of Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to thePECS-Planning, Economic Development & Community ServicesCommittee)

2017-0819

Commission District(s): 1
LB - Invitation No. 17-100868 Upgrades To Briarlake Forest Park: for useby the Department of Recreation, Parks and Cultural Affairs (RPCA).Recommend award to the lowest, responsive and responsible bidder: WillowConstruction, Inc. Amount Not To Exceed: $140,000.00.

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PECS-Planning, Economic Development & CommunityServices Committee)
(9/26/17 PECS-Planning, Economic Development & Community ServicesCommittee: recommended for approval to the Board of Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to thePECS-Planning, Economic Development & Community ServicesCommittee)


2017-0864

(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PECS-Planning, Economic Development & CommunityServices Committee)
(9/26/17 PECS-Planning, Economic Development & Community ServicesCommittee: recommended for approval to the Board of Commissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to thePECS-Planning, Economic Development & Community ServicesCommittee)

Recreation, Parks & Cultural Affairs

2017-0933

Commission District(s): 3 & 6
Funding - Sugar Creek Golf & Tennis Center Cost: $600,000 fromHotel/Motel Tax Fund
(9/19/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PECS-Planning, Economic Development & CommunityServices Committee)
(9/26/17 PECS-Planning, Economic Development & CommunityServices Committee: recommended for approval to the Board ofCommissioners)
(9/26/17 Board of Commissioners: deferred for 2 weeks to thePECS-Planning, Economic Development & Community ServicesCommittee)

Watershed Management

2017-0586

Commission District(s): All
The Code of DeKalb County, as Revised 1988, Chapter 25, Article IV,Sewer Construction and Assessments, and for Other Purposes.

(7/6/17 PWI-Public Works & Infrastructure Committee: recommendedfor deferral)
(7/6/17 Committee of the Whole: Accepted to the BOC agenda andassigned to the PWI-Public Works & Infrastructure Committee)
(7/11/17 Board of Commissioners: deferred 30 days)
(8/8/17 Board of Commissioners: deferred for one month)
(9/5/17 PWI-Public Works & Infrastructure Committee: deferred toPublic Works & Infrastructure Committee)
(9/14/17 Board of Commissioners: deferred 30 days)
(9/19/17 PWI-Public Works & Infrastructure Committee: recommendedfor deferral)
(10/3/17 PWI-Public Works & Infrastructure Committee: recommendedholding in committee)


J. COMMENTS FROM THE BOARD

POLICY OF NON-DISCRIMINATION ON THE BASIS OF DISABILITY

The DeKalb County Government does not discriminate on the basis of disability in the admission or access to, or treatment of employment in its programs or activities.  The Office of Contract Compliance and EEO, 1300 Commerce Drive, Decatur, GA 30030, 404-371-4795 & TDD 404-371-7064, has been designated to coordinate compliance with the non-discrimination requirements contained in Section 35.107 of the Department of Justice regulations.  Information concerning the provisions of the Americans with Disabilities Act and the rights provided there under are available from the ADA Coordinator.  A ten-day notice is requested for special accommodations.